Promotions and Admin Coordinator

Do you have amazing financial management skills? Love communicating with a diverse range of people? Are you highly organised, efficient, and motivated? Apply now to join us at the Farm as our new Finance Coordinator!

POSITION DESCRIPTION

Position: Finance Coordinator

Award: Northey Street City Farm (NSCF) Enterprise Agreement

Hours: 20 hours per week

Pay rate: NSCF Enterprise Agreement Level 3, $26.89/hr, plus entitlements (e.g. leave, super) as defined in the NSCF Enterprise Agreement

Contract Position: Permanent Part-time

Responsible to: Enterprise & Support Manager

PERSON

The Finance Coordinator should be an efficient, highly motivated and organised individual who communicates well and enjoys working with a diverse range of people.

The person will need the ability to manage multiple tasks in a busy office environment and have high level skills in financial management.

RESPONSIBILITIES

● Manage the financial accounting, filing and reporting systems of the Farm

● Organise cash handling processes, especially at events

● Provide information to managers to assist with preparation and monitoring of annual and program budgets, as required

● Prepare required financial reports in an accurate and timely fashion

● Ensure that all internal and external financial accountability requirements are met (those of constitution, legislation, funding bodies)

● Assist Management Committee Treasurer as required in managing Farm finances

● Provide general training for budget management, and prepare for and contribute to the Farm’s annual budget and planning processes

● Administer finances for NSCF, including receipting and banking all received monies, payment of wages and associated costs, payment of all accounts by agreed process and reimbursement for agreed allowable costs

ADDITIONAL DUTIES

● Ensure that there are suitable financial systems (structures and processes) in place. This includes ensuring that all financial transactions are recorded accurately and documentation is filed in a manner which makes for easy retrieval and auditing

● Ensure financial systems are accessible to those responsible for finances, programs and budgets

● Keep all records of organisational financial transactions and ensure accurate bookkeeping

IN CONSULTATION WITH THE TREASURER

● Initiate strategies for managing any surplus funds to maximise return to the Farm

● Address banking issues, including ensuring currency of signatories to bank accounts

● Report and communicate with funding bodies and government departments as required by agreements and legislation

● Action finance related correspondence

● Prepare financials for submission to auditor

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES (SELECTION CRITERIA)

Essential

● Experience in managing financial accounting and reporting systems, including payroll
● Experience in developing budgets and managing financial systems for small business or
community organisations
● Intermediate-to-advanced skills in using MYOB, Word, Excel, Outlook and Xero
● Ability to efficiently coordinate a range of tasks in a well organised manner
● Excellent interpersonal and communication skills and an ability to relate well within a diverse
community

Desirable

● Experience working in community/not-for-profit organisations
● Possess a general understanding of Permaculture or a willingness to learn
● Willingness to contribute to other areas of the Farm’s activities

 

APPLICATIONS

Applications must individually address each of the selection criteria (maximum 100 words each).
Please also include a CV with at least two referees.

Applications due: 1pm Thursday 11 May 2023
Proposed interview date: Tuesday 16 May 2023
Proposed role induction date (paid): Monday 22 May 2023
Proposed start date: Tuesday 23 May 2023

For further information, please contact Simon Calcinai on enterprise.mgr@nscf.org.au

Please submit application electronically to: info@nscf.org.au

Aboriginal and Torres Strait Island people are encouraged to apply.

 

Finance Coordinator Position Description PDF.

Are you passionate about sustainability and permaculture? Would you like to join our team of casual educators who run tours and other educational programs at Northey Street City Farm? Shifts are irregular and suit people with flexible schedules. Apply now!

 

POSITION DESCRIPTION

Position:                     Youth Educator

Employment:           Casual, as per NSCF Staff Agreement, Level 2.

Day & Hours:            As required, including occasional weekends.

Salary:                         $29.99 per hour, with penalty rates paid on weekends

Reports to:                 Youth Education Co-ordinator

 

Responsibilities

• Deliver activities to visiting groups on site at NSCF, and occasionally at other sites.

General Tasks

• Liaise with the Youth Education Co-ordinator about the content and activities for each session.
• Deliver learning programs and tours on-site for diverse groups of people, including but not limited to: kindergarten children, school-aged children and young people (primary and secondary levels), homeschoolers and a range of adult groups.
• Assist in developing resources for these programs and activities to meet both curriculum and non-curriculum outcomes.
• Set up and pack up any equipment required for the relevant activity or program.

• Deliver occasional offsite educational activities.
• Be aware of potential safety issues on behalf of your group according to the Risk Assessment, model safe behaviour and report any incidents to the Youth Education Coordinator.
• Undertake program evaluation and planning sessions as required.

Selection Criteria

Essential

• Familiarity with, or willingness to become familiar with the Northey Street City Farm site and activities that are held on it.
• Demonstrated knowledge of permaculture / sustainable agricultural practices and/or sustainability.
• Excellent interpersonal and communication skills and an ability to relate well within a diverse community.
• A current Queensland “Blue Card” (Working with Children Check) or have a willingness to obtain one.

Desirable

• Experience in teaching or working with young people and /or people from diverse cultural backgrounds and with differing needs.
• Knowledge of native and exotic flora and fauna.
• Experience working in community/not-for-profit organisations.
• Possess a Permaculture Design Certificate.

Physical Demands

This position requires people to be on their feet and walking around the farm for extended periods and doing tasks involving carrying and lifting equipment.

__________________________________________________________________________

Applications

First Nations people are encouraged to apply.

To apply, please email Cristyan at youthedn@nscf.org.au, including a brief paragraph describing how you meet the selection criteria and a CV.

For further information, please contact Cristyan Leal on youthedn@nscf.org.au.

Applications are due by 4pm Wednesday 10 May 2023.

 

Position Description PDF document

Position Description Word document

Are you an efficient, highly motivated and organised individual who communicates well and enjoys working with a diverse range of people? Do you have high level skills in promotions and office administration?

 

Northey Street City Farm             
….. a place for learning about living sustainably in the city

 

POSITION DESCRIPTION

Title:                                 Promotions & Administration Coordinator

Award:                           Northey Street City Farm (NSCF) Staff Agreement – permanent part time

Hours:                             20 hours per week.

Pay rate:                         NSCF Enterprise Agreement Level 3, $26.89 per hour, excluding entitlements as defined in the NSCF Staff Agreement such as leave and superannuation.

Contract Position:      Permanent Part-time

Responsible to:            Enterprise & Support Team Manager

ROLE

The Promotions and Administration Coordinator provides promotional, fundraising and administrative support to all NSCF activities. The person should be an efficient, highly motivated and organised individual who communicates well and enjoys working with a diverse range of people. The role requires the ability to manage multiple tasks in a busy office environment and have high level skills in promotions and office administration.

Organisation

Established in 1994, Northey Street City Farm is a non-profit community organisation for people of all ages and backgrounds to learn the principles of Permaculture through hands-on experience. Join an enthusiastic, passionate group of people to work on one of Australia’s largest city farms. NSCF is a Permaculture demonstration site. Our education program caters for all ages with a variety of courses and activities. We also operate social enterprises including City Farm Nursery, and Brisbane’s only Organic Farmers Markets. NSCF is a community hub that facilitates the development of social connections and new skills for volunteers and participants in a variety of programs.

RESPONSIBILITIES

Promotions

• Develop and implement NSCF promotional strategies.
• Assist with developing NSCF promotional materials.
• Maintain NSCF website content and social media presence
• Ensure an appropriate promotional presence at internal and external events.

Fundraising

• Identify and initiate fundraising opportunities including grants, sponsorships, and donations.
• Develop & implement fundraising activities at NSCF events.

Administration

• Be a well-informed ‘first point of call’ for the public seeking information about NSCF and its activities.
• Maintain stationery supplies and office and IT equipment.
• Ensure all electronic and hard filing is efficiently maintained and periodically archived. Ensure confidentiality and safe custody of files.
• Handle bookings and payments for NSCF’s educational and other programs.
• Ensure the membership and volunteer database is maintained. Ensure that membership registrations are processed promptly, and renewal notices issued as appropriate.
• Assist Enterprise & Support Manager as needed with staff recruitment processes, including preparation of documents, advertising and liaising with applicants.
• Attend meetings as required.

SELECTION CRITERIA

Essential

1. Excellent written and oral communication skills.
2. Experience in office administration in a small organisation.
3. Intermediate-to-advanced skills and experience in using Microsoft Office suite, including graphics programs, Mailerlite, WordPress and social media platforms.
4. Demonstrated experience in preparing a variety of communication materials (print and digital) for a variety of audiences.
5. Experience maintaining and developing a social media profile for an organisation
6. Experience in fundraising
7. Ability to efficiently co-ordinate a range of tasks.
8. Ability to work effectively both independently and as part of a small team.

Desirable

1. Experience working in community/not-for-profit organisations.
2. Possess a general understanding of Permaculture or a willingness to learn.

APPLICATIONS

Applications must address each of the selection criteria individually (maximum 100 words each).

Please also include a CV with at least two referees.

For further information, please contact Simon Calcinai on enterprise.mgr@nscf.org.au.

• Applications are due by 4pm Tuesday 21 March 2023.
• Proposed start date is late March 2023.
• Please submit application electronically to: info@nscf.org.au
• Phone: (07)3857 8775   Email:  info@nscf.org.au Web: www.nscf.org.au

Aboriginal and Torres Strait Islander people are encouraged to apply. Northey Street City Farm is proactively building meaningful relationships and programs with First Nations people in all its activities. 

 

Our Belief – The dominant way of life is unsustainable but by practicing Permaculture we can create an environmentally, socially and economically just world.
Our Vision – “All living sustainably”
Our Purpose – Our purpose is to be an inspirational working model of a community-based urban permaculture farm which promotes and educates for sustainability.
Our Values – Caring for Earth, Caring for People, & Learning